What to Expect From Your Bookkeeper Each Month
Hiring a bookkeeper is one of the smartest moves you can make for your business — especially if you’re a contractor or service-based business juggling job sites, employees and tight deadlines.
But what exactly should a bookkeeper be doing for you each month?
At Ledger Balance Services, we believe in transparency, consistency, and support. Whether you’re already working with a bookkeeper or thinking about it, here’s what you should expect every month.
Clean, Accurate Transactions Categorization
Every business expenses — from fuel receipts to material purchases — should be recorded and categorized accurately. This keeps your financials organized and makes tax time a breeze.
You should be able to look at your books and know where your money is going.
Bank & Credit Card Reconciliations
Reconciliations means comparing your books to your actual bank or credit card statements to make sure everything matches. It helps catch errors, missed expenses, or potential fraud.
If this isn’t happening monthly, your numbers might not be reliable.
Financial Statements You Can Understand
At the very least, your bookkeeper should send you monthly Profit & Loss Statement and Balance Sheet — and offer to walk through them with you.
The goal isn’t just data — it’s insight. You should be able to see how your business is performing at a glance.
Job Costing (If Applicable)
If you’re a contractor or in the trades, tracking costs by job is essential. Your bookkeeper should help you see which projects are profitable, which are draining cash, and where your pricing might need adjusting.
Open Communication
Questions will come up — and you shouldn’t feel like you’re bothering someone just to get an answer. A great bookkeeper checks in regularly, responds quickly, and helps you understand your books in plain English.
At Ledger Balance Services, we offer monthly strategy calls to go over your reports and talk about what’s next.
What You Shouldn’t Expect?
Being left in the dark
Reports that don’t make sense
Scrambling to fix errors at year-end
Your Bookkeeper Should Be a Partner, Not Just a Number-Cruncher
At Ledger Balance Services, we take pride in giving contractors and service-based business owners pace of mind. When your books are clean, your reports are clear, and your questions get answers — that’s when your business really starts to grow.